trade fairs
Is your company planning to organize a trade fair in Denmark or abroad? Or are you participating in a trade fair within or outside the country? ALIVE can handle the logistics and planning so you can focus on the professional aspects.
Participate in trade fairs abroad
A trade fair visit abroad provides new insights and a greater understanding of colleagues, competitors, and partners.
We know how crucial it is for the success of a trade fair that every detail is taken care of. That’s why it’s always part of our fair planning to book convenient flights, find hotels close to the fair, reserve tables at good restaurants, and arrange transport to and from the airport.
We also take care of entertainment between official events or book you in as exhibitors or speakers if you wish.
Our packages are tailored to your needs, allowing you to focus on bringing valuable information back home.
Arrange a Trade Fair Abroad
We have the network and logistical capabilities to arrange trade fairs for you abroad.
We take care of finding the perfect venue, booking hotels, making agreements with exhibitors, marketing the various events, and handling all logistics and information when you need to gather many participants for a trade fair anywhere in the world.
Contact us to learn more about how we can create the framework for your upcoming trade fair abroad.
We can create the framework for your next trade fair both in Denmark and abroad.
We handle planning and logistics when you send employees to a trade fair.
We can book hotels close to trade fair centers through our network.
We have extensive experience in sending large and small groups to trade fairs all over the world.
Participate in a Trade Fair in Denmark
It’s often a good idea to partner with an agency if you’re sending employees to a trade fair within your own country.
At ALIVE, we take care of transport and accommodation, and can book you in as exhibitors if you wish. We can also arrange events during the breaks in the official program when you attend a trade fair in Denmark.
We collaborate with a wide range of hotels across the country, so we have the framework in place if you are planning to participate in a trade fair somewhere in Denmark.
Arrange a Trade Fair in Denmark
There are many advantages to hosting a trade fair in Denmark. It can serve as a marketing tool for your company and is also an opportunity to bring together employees, colleagues, and potential customers.
At ALIVE, we handle all the practicalities of booking exhibitors, transport, accommodation, and catering when you host a trade fair within the country’s borders.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
