study trips
Many Danish companies send their employees on study trips each year, allowing them to absorb new knowledge and gather inspiration for their work.
At ALIVE, we can plan your upcoming study trip down to the smallest detail and ensure that you meet the right people, companies, and sources of inspiration along the way.
Study trips with a focus on business.
Many people probably associate study trips with the group travels that a lot of students embark on during their school or high school years.
That is not the type of travel we specialize in. ALIVE arranges study trips with a high professional content for companies that want to give their employees the opportunity to travel the world and gather new inspiration.
It could be an architectural firm traveling to Bilbao to study the city’s transformation from industry to culture, the management of a professional football club visiting a competing club abroad, or the kitchen team of a gourmet restaurant traveling to another country to become acquainted with a different culinary tradition.
Lots of experiences during the study trip
Regardless of the industry your company operates in, we can, with our extensive network of partners around the world, bring you closer to the people who can inspire you.
We meticulously plan your study trip and provide suggestions for places, people, and companies you can visit along the way.
Naturally, we take care of flights, transportation, accommodation, and a wide array of experiences along the way to ensure you have a successful study trip that meets your expectations.
We arrange study trips to destinations all over the world.
We provide input and sparring in relation to your wishes.
We can combine the trip’s professional program with activities that strengthen team cohesion.
We have a practical overview and can offer skilled tour guides.
Safety on the study trip
When you partner with ALIVE as your travel agency, you also gain the assurance that all unforeseen challenges will be handled along the way.
You will be assigned your own travel consultant who will manage the planning, coordinating potential study visits and company tours, hotels, flights, entertainment, and everything else that constitutes a complete program for a study trip.
We have extensive experience in arranging trips that meet your wishes and travel dreams. Regardless of the destination and the size of your group, we have the planning, program, and safety under control.
We plan the study trip regardless of the destination.
There is no catalog or off-the-shelf products when it comes to a study trip.
We are often contacted by clients who have a very clear idea of where they want to go and what they want to experience along the way. In such cases, our role as a travel agency is to handle the practicalities and make arrangements with the places, people, and companies our clients want to include in their program.
In other cases, we are asked to provide suggestions for destinations that can meet the requirements of our clients’ trip.
But regardless of whether you dream of visiting a major city in Europe, a restaurant in the mountains of Mexico, or a company in the USA, our skilled travel consultants can make your travel dreams come true.
Get in touch before booking your own study trip
A study trip can consist of many different elements and take place in a big city, in the countryside, or in the middle of the South American jungle.
You can travel by bus, plane, ship, or train, and you can be away for weeks or just a weekend. But no matter how you dream of organizing your upcoming study trip, you should partner with a travel agency that can provide you with security, peace of mind, and insights you hadn’t considered.
A travel consultant is ready by email here at ALIVE and looks forward to putting together a program that meets your company’s specific wishes for a study trip.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
