Network meetings
ALIVE can arrange networking meetings worldwide, where we handle all the practical details, allowing you to hold your next meeting and strengthen your professional network in stylish and inspiring surroundings.
Combine a networking meeting with a trip
Many Danish sports clubs, organizations, and associations choose to nurture their professional networks by arranging networking trips abroad.
Here, sponsors, members of business clubs, ambassadors, and others associated with the organization can relax in exciting settings and network, while everything from catering to transportation and entertainment is taken care of.
The focal point of the trip will usually be a sports event or a cultural experience that is related to the organization or its interests.
Host your meetings in inspiring surroundings
When we at ALIVE arrange networking trips for Danish companies, we always ensure to find exciting locations that match your needs and prepare everything before the meeting, so your guests have the optimal conditions to benefit from the meetings.
We create the framework so your network can meet in inspiring surroundings in Denmark and abroad
For several years, we have sent players and sponsors on trips when FCK plays in Europe
We often arrange trips in multiple tracks and cater to many needs simultaneously
We have a large network and can move quickly if you need to arrange a networking trip on short notice
Let us handle the practicalities when you go on a networking trip
Many hours of planning and a lot of work go into making sure your customers and sponsors can comfortably settle into the plane bound for great experiences and exciting meetings around the world.
That’s why it’s important to partner with someone who has a handle on logistics, flight connections, central hotels, and the framework for the collaboration and knowledge sharing that are essential parts of any networking trip.
ALIVE has several years of experience with networking meetings and networking trips both in Denmark and abroad, and we always dedicate extensive resources to planning everything down to the smallest detail, ensuring that all participants have a positive experience to take home.
ALIVE has extensive experience with networking meetings and trips
At ALIVE, we have for several years been the official travel partner for the football club FCK. This means our skilled travel planners have handled all practical details every time the club has played away games in European tournaments.
This applies not only to the team itself but also, to a great extent, to the entourage of sponsors and other business professionals who travel with the team each time, using the trip to nurture their relationships, enhance their skills, and hold both formal and informal networking meetings.
At ALIVE, we have extensive experience in arranging multi-track trips where everyone’s interests are catered to.
We move quickly when you need to depart on short notice
Often, a networking trip and the accompanying networking meetings need to be arranged on short notice, for example, if a national team qualifies for a tournament or a club team progresses in a European competition. In such cases, quick communication with airlines, hotels, restaurants, and other venues involved in the overall package we offer our clients is crucial.
At ALIVE, we have both the experience and the international network of partners to ensure we can handle even the most complex tasks and create the framework for your next networking meeting on short notice.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
No two networking meetings are the same
Each networking meeting and networking trip has its own life and agenda. On some trips, the networking meeting itself takes center stage, while on others, the social aspect is the main focus.
We always tailor our networking trips to fit the needs of our clients.
We create a schedule that we follow to the letter. And we always have staff on the trips to ensure that the various events along the way proceed to everyone’s satisfaction.
Let us help you with your next networking meeting or trip
At ALIVE, we are proud to contribute to helping Danish companies nurture their networks on trips around the world.
And we take pride in organizing the meetings themselves as well as all the surrounding tasks when sports clubs and associations gather their networks on trips and tours both in Denmark and abroad.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
