Incoming
ALIVE handles bookings for everything from hotel rooms to dining venues and cultural experiences when foreign travel agencies need a partner in Denmark.
We guarantee great experiences in Denmark
Every day, small and large business delegations travel to Denmark for trade fairs, company visits, seminars, study trips, or other business travel.
At ALIVE, we take on the role of an incoming partner and assist foreign travel agencies with bookings of hotel rooms, transportation, reservations at the city’s best restaurants, and all the other practical matters that make a business trip smooth and seamless.
We have an office in the capital, but we cover the entire country and can arrange your next great experience in Aarhus, Aalborg, Odense, or any other place in the country.
Why choose ALIVE as your incoming agency?
At ALIVE, we have many years of experience assisting foreign business agencies with logistics when they have groups visiting Copenhagen and Denmark.
Tourism in Denmark has undergone rapid development in recent years, which places great demands on companies that need to handle the significant attention from abroad and the many people who land at Copenhagen Airport, arrive by train at the Central Station, or dock at the cruise terminal in Nordhavn each day.
At ALIVE, we are experts in tailoring a complete program for the company or organization you represent. We have a wide range of partners and thus possibilities throughout the country. Therefore, we can provide the assistance you, as a foreign travel organizer, need when planning a business or group trip in Denmark.
We take care of your guests from arrival to departure
We arrange accommodation, transport, meeting rooms, and entertainment
We book you into carefully selected restaurants across the country
We have many years of experience with incoming travel
Get close to Denmark, the Danes, and Danish culture
At ALIVE, we work with tourism every single day, and we have a wide range of partners across the globe that we draw on whenever we send Danish companies on business and group trips.
In the same way, we take pride in assisting our foreign colleagues when they need to send guests to Denmark. Whether you come from Stockholm, Seattle, or Sydney, we can help you get closer to the Danes, our beautiful capital Copenhagen, and Danish culture, including world-renowned dining establishments, iconic design, and the ubiquitous and much talked about “hygge.”
Contact us to learn more about the possibilities for a strong collaboration
We are ready by the phones at our office in Østerbro, Copenhagen, and we look forward to telling you more about how we can make your upcoming trip to Denmark unforgettable.
It is important to us that the agencies we collaborate with get the best impression of Denmark and that they want to return, whether they have visited the capital, Aarhus, Funen, the West Coast, or another lovely place in our country. We look forward to hearing from you and to participating in your upcoming event here in Denmark.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
