Corporate Travel
Do your employees need to bond in inspiring surroundings? Do you want to combine professional content with great experiences? Or do you want to give new employees or teams the best start to their upcoming work life? Then corporate trips—or business trips, as many prefer to call them—are an excellent opportunity.
What do you gain from a corporate trip?
Corporate trips come in as many colors and forms as the companies that invest in them. Because corporate trips are an investment! They create unity and stronger relationships across teams and departments. They are a valuable asset when new employees need to be recruited, and skilled ones need to be retained. And they serve as an important voice for the company when a direction needs to be set, a story and value set need to be communicated to the outside world, and employees need to be prepared for the future.
Business trips can be a catalyst for a company’s short-term growth and an income rather than an expense in the long term. Provided they are planned and executed correctly.
We are experts in experiences
At ALIVE, we have been organizing corporate trips and sending large and small companies to the other side of the world—and just around the corner—for more than 35 years.
We have built a large network of partners around the globe who assist us in ensuring that even the most complex business trips run smoothly. And at our office in Østerbro, a team of experts is accustomed to planning business trips down to the smallest detail, so that hotels, catering, flights, and professional programs are in harmony and time is utilized as best as possible when we send clients abroad.
All business trips are planned, fine-tuned, and executed in close collaboration with the client. We always take the time to define the purpose of the trip, settle on a relevant destination, discuss the number of overnight stays, and map out all expected expenses before presenting our final proposal for your business trip.
We have more than 35 years of experience in organizing corporate trips
We handle all the practical aspects before, during, and after your corporate trip
We can combine the professional program with events during your trip
We tailor the corporate trip to your needs and develop it together with you
We take care of all the practicalities
When you ask us at ALIVE to arrange your business trip, our experts are available from start to finish. This applies both when we plan the trip together with you and select the destinations that match your preferences. But naturally, also when you are on the actual business trip, and the many preparations need to come together seamlessly.
In other words, we take care of all the practicalities so that you can ride through the streets of Rome on old Vespas, go ice fishing in Lapland, or gather seaweed on the beach at Skagen without worrying about who keeps track of time, travel expenses, and whether your business travel insurance covers you while you’re away.
ALIVE encompasses a wide range
Business trips come in countless variations depending on the purpose of the trip. Whether you are in the market for a corporate trip with teambuilding, conferences with many or few participants, company visits for the board or senior employees, or incentive trips, you will find the inspiration here.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Let's find the perfect destination together
Our travel experts are ready to have a conversation about your wishes for an upcoming corporate trip.
They arrange corporate trips daily for a wide range of Danish companies across many different industries, and they are well-versed in questions about everything from relevant travel insurance to what we do if your flight is delayed or how to handle tipping abroad.
They have encountered every conceivable situation many times before, and regardless of the destination, purpose, number of travelers, catering requirements, and other wishes for the trip, they are ready to consult with you and engage in a dialogue about the business trip.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
