CORPORATE PARTIES
Few events are anticipated with as much excitement and heavy expectations as the annual corporate party, where great entertainment, fun activities, delicious food, music, and good colleagues must come together in perfect harmony. A successful corporate party brings people together, includes, embraces, and creates collective memories that linger long after the last food truck has been packed up and the DJ has played “Dancing Queen” for the absolute last time.
Fun corporate parties require planning
But a great corporate party also requires a great organizer. It’s as simple as that. And for good reasons, not everyone can keep their cool and juggle everything from food and drinks, accommodation for hundreds of people, and the entertainment that is about to take the stage, all while the music plays and the event builds to its climax.
A fun corporate party—whether it’s a summer party, Christmas party, themed party, or another corporate event—requires that you team up with an organizer who has the expertise to handle all the practicalities, so you can enjoy the party, the fun activities, and your great colleagues.
Planning a corporate party is a team effort
At ALIVE, we specialize in making many factors come together seamlessly at the right moment. We apply this expertise to many aspects of our business, particularly when organizing fantastic corporate parties. The key is to create the perfect mix of great food, wonderful venues, delightful music, original events, fun activities, and excellent entertainment, so a good atmosphere arises and the many guests can thoroughly enjoy the corporate party. And we can only achieve this when everyone in the office takes on a task and puts their heart and dedication into the project.
Organizing a corporate party is a team effort on our part, and there are no limits to how far we will go to make your corporate party a success.
We handle both the idea development, planning, and execution
We tailor the corporate party to match your DNA
We collaborate with a wide range of venues, artists, bartenders, and DJs
We take care of the practicalities, so you can enjoy the party and each other’s company
We organize corporate parties across the country and abroad
Corporate parties in Denmark and abroad
There is no rule that says a corporate party must necessarily be held at your company address in your hometown. At ALIVE, we have the experience, network, and logistical strength to host your next corporate party in Copenhagen, Aarhus, smaller towns, or even abroad.
We can, of course, come to your company address and transform your premises into the most well-executed party venue. But we can also hold the party for you in rented venues, hotels, industrial buildings, disused factory halls, or restaurants both in Denmark and abroad. Essentially, it’s only your wishes that set the boundaries for where the corporate party should be held and what the event should include.
Complete solutions for your corporate party
ALIVE has been a guarantor of complete solutions, creative ideas, and fun corporate parties since the company was founded. We have many years of experience in planning and executing fun corporate parties, and whether your company has 10 or 10,000 employees, we’ve done it before. Many times.
We have a mantra that not even the imagination sets limits when we organize a corporate party, and we always do our utmost to put together a program that both surprises and exceeds the expectations employees have for a fantastic corporate party. Our staff are experts in thinking creatively, and they are full of fun ideas on how your corporate party can become the most unforgettable event of the year. If you wish, we provide the complete corporate party package, including everything from rented toilets, music, drinks, delicious food, popular activities, and, of course, plenty of good vibes.
When you're having a party, you should be partying
It makes a huge difference for your event that everything has been considered, from entertainment to all types of unforeseen challenges, so you can focus on hosting the best corporate party of the year. When we organize a corporate party, we handle the entire process from start to finish. We take care of all the practicalities, so you can focus on sharing great experiences, enjoying each other’s company, and having the best party in the world.
We book music, food and drinks, fun entertainment, the venue, any necessary accommodation, and all the other practical elements that form the foundation for a great corporate party. We will always be present when the big party takes place. This way, we can be close to the events and, as the organizers, handle any unforeseen challenges that may arise on the day.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
What defines a fantastic corporate party?
There are many recipes for the perfect corporate party. Event agencies across Denmark each have their own approach to arranging a corporate party. At ALIVE, we always base our planning on your specific company.
Only in this way can we deliver a package that both meets and challenges your expectations. Our most important task in creating the perfect party is to keep the dance floor hot, the drinks cold, and the atmosphere warm, so your employees come into the office on Monday morning with a smile on their faces and a renewed belief that they work at the best workplace in the world.
We always listen to your wishes and dreams before presenting our proposal for your party. If you have specific requests regarding location, theme, entertainment, or cuisine, we make it happen.
If everything needs to be documented and used on various platforms and internally, we collaborate with the best content producers. If employees or guests need to be flown in and accommodated for the big day, we draw on our many years of experience with logistics and corporate travel.
It’s your party. We just organize it. And we look forward to tackling the task together with you.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
