Corporate group travel
At ALIVE, we can handle your upcoming corporate group travel. Regardless of the purpose, number of travelers, or destination, your employees are in safe hands before, during, and after the trip when you partner with us.
We arrange all types of corporate and group travel.
Whether you wish to send your employees to trade fairs, congresses, company visits, conferences, or any of the other themed trips under the group travel umbrella, we have broad experience in this field.
For decades, we have tailored offers for a multitude of Danish companies when they have sent their employees on corporate trips. Regardless of their expectations concerning transport, hotels, excursions, and entertainment during your trip, we have been able to meet them.
Where will you go on your corporate group trip?
If a specific event, trade fair, company visit, or conference does not dictate the destination, we have an almost endless list of suggestions for your corporate trip.
Over the past 35 years, we have sent companies to France, Italy, South Africa, the USA, the Middle East, Thailand, Svalbard, and countless other destinations. If you dream of a country we have not yet arranged business trips to, we can handle that as well.
We have built a strong network of partners worldwide over time, ensuring that we can meet even the most specific travel requirements.
We have over 30 years of experience with group travel abroad
We handle all logistics and practical tasks associated with group travel
We plan the trip from scratch and ensure optimal execution
Our trips are developed with partners worldwide
ALIVE is part of your journey
When you embark on corporate and group travel with ALIVE, you partner with a travel organizer who takes the planning, coordination, advisory, and execution of your business trip seriously.
We are happy to send a representative with you on the trip, so you always have an expert at hand and a guide to rely on in case any questions or unforeseen challenges arise. And should the need arise, you can always get in touch with us.
This is your guarantee that your trip will be as smooth and secure as possible and that the planned program will be carried out.
We organize group trips for companies of all sizes.
Whether your group consists of board members, 50 sales employees, or all the company’s staff, it makes no difference to us.
All trips are treated equally, and all your needs are met with the same professionalism by our dedicated team.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
A world of experiences
We take pride in meeting your desires for experiences during your corporate trip. Through our network of partners and connections with extensive local knowledge, we can arrange everything from Vespa tours through the streets of Rome and fishing north of the Arctic Circle to reservations at the best restaurants and tickets to the biggest sports events and concerts.
Corporate and group travel is more than just the trade fairs, conferences, and meetings that often serve as the focal point of the trip. We have a broad catalog of experiences to suit any budget.
Inspiration from Previous Corporate and Group Trips
Get an overview of some of the corporate group trips we have previously organized for Danish companies below.
In the case descriptions, you can find inspiration for your next trip, as well as gain insight into the planning and work that precedes the execution of our many annual group trips.
We look forward to getting to know your company better, and we hope to have the opportunity to use our experience to organize your upcoming trip.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
