Company Visits
Visits to companies abroad are an excellent opportunity to gather new knowledge, strengthen relationships, and provide your employees with insights that can develop them and your company in new directions.
Where are you going for your next company visit?
Are you planning to visit manufacturing companies in the Netherlands to gather new inspiration? Have you scheduled meetings with tech companies in Silicon Valley to learn about the latest developments?
Are you visiting your own colleagues and factories around the world to follow up on new production methods? The reasons for going on company visits abroad can be many, but the outcome is often the same: Most companies go to gather inspiration, share knowledge, and develop their business.
What characterizes a good company visit?
It is important to stay updated in the industry you are a part of, and company visits play a crucial role in this regard. A good visit provides employees with new insights, knowledge, and information while also strengthening their internal relationships.
They gain a deeper understanding of the industry they work in and a better understanding of the colleagues they collaborate with. A visit to a company abroad can open employees’ eyes to new ways of doing things, new ways of helping each other, and new ways of working together as a group.
We focus on the balance between new knowledge and time for group reflection.
We arrange company visits both in Denmark and abroad.
We handle transport, accommodation, and planning related to the trip.
We can combine the trip with other activities according to your needs.
Plan your next visit with us
At ALIVE, we have been arranging company visits both in Denmark and abroad for many years. We assist and collaborate with our clients throughout the entire process, from the logistical planning of the company visit to the planning and execution of the trip.
In the planning phase, we place great emphasis on matching your desires, and we use our extensive network of partners to tailor the arrangements so you get the maximum benefit from your trip and the effort you put into it.
Strengthen team cohesion in your company
Business trips with a focus on company visits strengthen community, cooperation, and understanding among employees because you spend concentrated time together away from familiar surroundings. At the same time, you achieve a common ground, as all participants work together and gain the same knowledge.
This means that everyone can contribute qualified perspectives on how to incorporate the new knowledge into your specific department, company, or professional groups, which in turn strengthens your employees’ internal relationships.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
We combine professional development with new experiences
We tailor your business trip to match your expectations for the visit to a specific company or industry abroad.
If you desire, we are more than happy to draw on our experience with incentive trips and business travel in general, which means we can combine your company visit with a wide range of entertainment options, restaurant visits, excursions, or similar activities, no matter where in the world you are.
Reach out to learn more about your next company visit
We are ready to assist you with your next travel plans and look forward to helping you embark on a rewarding and inspiring company visit.
Our travel coordinators have extensive knowledge of most industries, and if we are not familiar with the company you wish to visit, we will contact and research it to create the optimal trip for you.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
