Board Member Travel
We can send your board members on a journey around the world, creating space for new, big ideas.
Many reasons to go on a board trip
Meetings in new surroundings. Company visits. A break from the everyday routine. A business trip with the aim of developing a new company strategy. The list of reasons to send your board on a trip around the world is long.
But common to all these incentives is that they create peace and quiet, allowing the board members to immerse themselves in their work and the tasks the board faces.
Additionally, it strengthens relationships, provides personal and professional enrichment, and ultimately increases productivity and eases the day-to-day work of the board.
We have extensive experience with board trips
At ALIVE, we have been sending boards on trips around the world for more than 35 years. We have a keen focus on continually expanding our network of partners, so we can offer both Danish and international companies the very best foundation for their board trips. We also have extensive experience in balancing the budget and aligning your wants and dreams with the wide range of options we can offer.
We tailor the framework according to the board’s needs when they travel.
We have experience in organizing professional content and experiences tailored to the purpose of the trip.
We have a large network, which allows us to carefully select the best hotels and restaurants.
We handle all logistics and practicalities to ensure time is used in the best possible way.
The combination of professional content and experiences
When we arrange business trips for board members it is usually built around a framework of professional content designed to inspire participants and deepen their understanding of their specific industry.
This could include company visits, lectures, or discussion sessions. At the same time, we also focus on experiences that foster camaraderie among the members and strengthen their relationships.
Through our extensive network of partners, we can reserve tables at top restaurants, secure tickets to sporting events and concerts, and arrange activities like bridgewalking or snowmobile tours.
All these experiences, combined with the professional program, enhance the overall benefit of the trip.
Isolation sharpens concentration
Many business psychologists point to isolation as the first and most crucial tool for improving concentration—and thereby productivity.
With a board retreat, you create a dedicated space that focuses solely on the board’s work. When the professional content is combined with a unique experience, it generates renewed energy and enthusiasm, which can be beneficial for the company in the long run.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Want us to plan your next board member trip?
ALIVE is a travel partner that takes pride in sending boards and senior executives out into the world. We are involved in the entire process, from the initial idea development and exchange of thoughts, until your board is back on Danish soil. Get inspired by some of our previous board retreats below, and contact us today so we can collaboratively create your upcoming business trip.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
