Partner Trips
Involve ALIVE when partners in your company need a combined work and leisure trip in Europe or another part of the world.
Combine professional content and relaxation
Many partner-owned companies choose to take an annual trip where professional content is combined with stays at excellent hotels, exquisite meals at lovely restaurants, and plenty of time for relaxation in pleasant surroundings.
On these trips, you can hold partner meetings, seminars, or other professional activities during the day, while the evenings are dedicated to pleasant socializing and relaxation, which can otherwise be hard to find time for in a fast-paced daily life in Denmark.
Travel in multiple tracks
At ALIVE, we are experts in arranging group trips for partner companies, where the professional activities for the company’s employees take place alongside an exciting program for their respective partners, who often accompany them on these trips.
We leverage our extensive global network to book the most inspiring meeting rooms and create exciting day programs so that both employees and their spouses have rewarding and engaging days.
Typically, we plan it so that the professional meetings and the concurrent program for spouses end at the same time, after which everyone meets for joint activities or dinner at a nice restaurant.
This way, we cater to all travelers and provide wonderful experiences for both partners and their companions.
We Arrange Unique Trips for Partner-Owned Companies Worldwide
We can plan multi-track trips, ensuring there is content for both partners and their companions.
We collaborate with exclusive hotel brands and restaurants.
We arrange partner trips for both small and large companies.
We create environments that ensure you can be both social and have the option to retreat.
Big focus on the social aspect
When you use ALIVE as your travel partner, you get an agency that understands the importance of socializing on this type of trip, once all professional activities are completed.
Furthermore, we focus on creating environments where both employees and their partners can socialize and get to know each other outside the workplace.
Everyday life in many partner-owned companies is filled with high pace, expectations, competition, and numerous tasks. Therefore, it is all the more important that the surroundings on a partner trip invite relaxation, enjoyment, tranquility, and socialization.
Easy and convenient worldwide
Time is crucial when coordinating many schedules and dedicating a weekend or more to this type of trip.
Therefore, we always make sure to book the best flights, convenient and quick transport from the airport, and hotels with a high level of quality and service. We also enhance the program with carefully selected restaurants of the absolute highest quality.
We understand the demands of trips of this caliber. And we have a long history of meeting these demands and sending Danish companies on trips around the world where both professional and social aspects are paramount.
Let us plan your next partner trip
Contact ALIVE today and learn more about how we can plan your next partner trip. We are your trusted travel partner when it comes to partner trips, and we look forward to tailoring your next journey.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
