Seminars
Whether you want to have a seminar in Denmark or abroad, ALIVE can handle the planning and execution of the event.
New knowledge and networking
At ALIVE, we help Danish companies host well-executed seminars, both in Denmark and abroad. When you partner with us, we leverage our many years of expertise to create a program that considers both professional and social aspects.
A seminar should not only function as an event where participants acquire new knowledge but also as a break from a busy daily routine, allowing them to nurture relationships with colleagues and network in new and inspiring environments.
That’s why we always strive to secure the best venues, order delicious catering, and ensure easy and convenient transportation when we help Danish companies organize a seminar.
We are also happy to assist with maintaining a cohesive theme throughout the program and can provide suggestions for creative ideas and concepts for the seminar.
We can arrange your seminar from A to Z, both in Denmark and abroad.
We ensure that the professional and social aspects go hand in hand.
We collaborate with a wide range of inspiring venues.
We handle all logistics and practicalities.
Plan a Seminar in Denmark
At ALIVE, we are fully equipped to arrange seminars for businesses and organizations in Denmark.
We have excellent communication and close collaboration with a wide range of hotels and conference centers across the country, allowing us to present you with a variety of venues when we start planning your upcoming event.
We also handle transportation from your workplace to the chosen conference center or hotel, as well as transportation, catering, and potential accommodation for instructors and course leaders.
A seminar can sometimes be executed in a single day, while in other cases, it might require one or two overnight stays. In all scenarios, we ensure a great experience for all participants and an event that makes sense for both employers and employees.
Plan a seminar abroad
We also plan and execute seminars and theme days abroad.
For multinational companies, it often makes sense to place a seminar in or near a capital city that is easily connected via flight routes to many of the locations where the company has offices, production facilities, and stationed employees.
In these cases, we handle all the practicalities related to coordinating transport to and from the chosen hub. Additionally, we book venues, hotels, catering, and entertainment for both the participants and instructors.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Exciting learnings in inspiring environments
The goal of our seminars is always to create a structure and framework where speakers and participants can meet at inspiring venues and spend time together.
It is our experience that the benefits of the seminar are greater when the physical settings and facilities support a good learning and knowledge-sharing environment.
We have extensive experience in executing this exact combination, and we look forward to welcoming your guests to an exciting seminar in Copenhagen or elsewhere in the country.
Take a look around the site to get inspired for your next event and feel free to contact our skilled specialists, who are ready by the phones to tell you about the latest in seminar planning.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
