Social events
No matter how many participants you have—or how you dream of gathering your employees—at ALIVE, we can help you tailor and execute your next social event.
We are an event agency that places a high value on the social aspect when planning an event. Most importantly, it’s always our priority that your employees feel relaxed and comfortable when they meet in social settings at the workplace.
What characterizes a social event?
At ALIVE, we define a social event as something that brings people together—employees, customers, and other stakeholders—around an event centered on unity, enjoyment, and community.
In social events, the professional aspect takes a back seat to make room for celebration, fun, and the building of relationships that every company relies on in daily operations. That’s not to say that a social event can’t have plenty of professional content. It’s just that, as an event agency, we always prioritize the social aspect when planning this type of event.
Social events come in many forms
Social events come in many forms, and often the social aspect overlaps with the professional when companies gather their employees in various contexts. But whether you are planning to hold receptions, anniversaries, corporate trips, award shows, kick-offs, or company parties, at ALIVE we can create the perfect setting for your event.
We always start from the reality our clients experience. And we always ensure that our proposals match the companies’ wishes for the upcoming event.
We have extensive experience in organizing events that focus on enjoyment, relaxation, and social interaction
We can tailor social events to your wishes
We organize social events worldwide
Why should you host a social event?
It is a cornerstone in almost all Danish companies that employees should be happy and motivated when they go to work. The workplace should be a place where, for many years, one can feel like an important part of a team working towards a common goal. And in that equation, social events play an important role.
A social event brings employees together around a sense of community that does not necessarily have anything to do with work and daily tasks. Here, one can form and nurture social relationships across teams, departments, and functions. And here, one can build a sense of community that goes beyond the professional.
Host your next social event with ALIVE
Organizing social events is a discipline we, as an event agency, have perfected over many years. We always start from your wishes, dreams, and needs when creating a social event, and we always ensure that our proposals match the expectations you, as a company, have for the upcoming event.
Our team of skilled project managers and coordinators is ready at the office to dive into your case and provide their suggestions on how it can be executed in the most optimal way. We have extensive experience in tying everything together, so you, as a workplace, can have the optimal experience.
We arrange social events across the country
ALIVE is an event agency with headquarters in Copenhagen, but we operate, plan, and execute events across the entire country. This means that we organize your social events whether they take place on Bornholm, in Aarhus, on Funen, or in Northern Jutland. We have many local partners throughout the country who ensure that we can secure the sought-after event locations, great food, and the best entertainment, no matter where the event is held.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Social events abroad
Company parties, anniversaries, receptions, or other types of social events don’t have to take place in Denmark.
ALIVE is an event agency that operates comfortably beyond the country’s borders, and we have many years of experience in tailoring events for clients far from Denmark. Combining your event with a trip to a new and exciting destination adds an extra dimension.
At ALIVE, we have plenty of ideas for destinations based on your wishes for the event. Contact us today to learn more about how we can create a social event abroad for your company.
Events for companies large and small
Over the years, we have organized social events for both small and large companies. From events like receptions and kick-offs with fewer than 50 participants to large company parties and award shows with more than 1,000 attendees.
Regardless of the size of the event, we always create a package that matches your needs and wishes. With us as your event agency, you have a partner who approaches the task with dedication and enthusiasm, whether it’s big or small.
Create content for your social media
For many companies, it is a high priority to document the events they hold. At ALIVE, we collaborate with some of the industry’s best media producers, who can create precisely the content you need.
Whether you want live streaming, material for internal communication, or content for your social media, we can include media production as part of the overall package.
Previous events
As an event agency, we have executed social events for a wide range of companies over the years. What’s most important to us has always been that the events were tailored to the individual company’s wishes and dreams.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
