Virtual events
Host your next event as a virtual event in collaboration with ALIVE. Whether you dream of organizing a webinar, a live stream, a conference, a Friday bar, or any of the many other events that can be held virtually, we are ready to help guide your event to a successful conclusion.
The lockdown opened our eyes.
Corona significantly accelerated the development of digital events. Two years of lockdowns forced companies worldwide to find new ways to communicate, exchange ideas, hold events, and create awareness around their products.
Gradually, both the digital possibilities and the quality of the products have improved so much that many companies today use digital events on a completely different scale than before 2020.
Many advantages of virtual events.
Although physical meetings have become the norm again, many of the lessons learned from the lockdown years remain.
Today, many companies choose to host virtual events as a supplement to physical meetings, and the advantages of virtual events are well-known to all. It’s easy to bring people together across countries and time zones with short deadlines.
It’s possible to customize an online event so that participants can interact with each other virtually. There is greater flexibility in execution and production. Planning, participant registration, and the ability to gather many partners and employees are optimized.
And for obvious reasons, virtual events reduce travel costs, accommodation expenses, catering costs, and more.
Vi står for både logistik og teknik, når I skal holde jeres næste virtuelle event
Vi har stor erfaring med hybrid events, hvor vi afvikler virtuelle og fysiske events samtidig
Vi har adgang til greenscreen, virtuelle virkemidler og eget studie
Vi har ekspertisen til af afholde virtuelle konferencer, seminarer og produktlancering
A strong partner for your next digital event.
At ALIVE, we collaborate with some of the industry’s most skilled streaming companies when we organize virtual events for Danish and international businesses.
This means that the technology always works flawlessly, the audio and video come through clearly, we have access to green screens and virtual tools, and that the audience and partners always get the optimal experience behind the screen.
Additionally, we use our own studio, which is specially set up according to your wishes and needs. Our providers of technical solutions are always ready with technical support and professional assistance, ensuring that your virtual event is a success for all participants.
Learn more about the digital opportunities
Virtual events are becoming an increasingly significant part of the future job market. More and more companies today are exploring the possibilities of hosting various types of events where employees can participate without being physically present.
Whether your company is considering the possibility of holding virtual conferences, online seminars, webinars, product launches, or product presentations, we at ALIVE have the expertise to plan and execute a virtual event that can engage participants, attract new customers, engage suppliers, and generally optimize your business.
A hybrid between a digital event and a physical meeting
No one says that a digital event must be exclusively digital. At ALIVE, we have had great experiences with so-called hybrid events, where we combine the digital event with the possibility of physical attendance.
Here, your employees can participate in the event without limitations and on exactly the terms that suit their engagement and focus.
For hybrid events, we combine live streaming and the advantages of the virtual event with physical attendance and people in the audience.
From idea to project
At ALIVE, we have worked for several years to be among the best providers of virtual events. Over time, we have developed our setup and optimized our partners so that we can offer project management from start to finish when you wish to host your next event virtually.
We look forward to having a conversation with you, hearing about your dreams, and telling you about all the opportunities that exist when you need to gather employees, customers, and others in your network for a virtual world gathering.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
