travel for associations
We handle the entire process from idea development and planning to the execution of the trip itself when business associations go on group trips to exciting destinations around the world.
A lot of trade organizations go on group trips
Many trade associations go on group trips around the world every year. They do this to foster community and stay updated on the latest trends in their industry and area of expertise, but also to have exciting experiences together as a group, nurture their network, and strengthen the sense of community that is essential for a well-functioning association.
Let us handle your next association trip
For many years, we have organized exciting trips for Danish trade associations to Europe and even farther afield. The development of these trips happens in close collaboration, focusing on your input to achieve a strong and professional program together.
We handle the entire process, from selecting destinations to booking flights, accommodations, meals, entertainment, and planning the professional events that an association trip often centers around.
If you wish, we can also assign a tour leader to your trip. The tour leader will be with you from departure to return and will ensure that the program runs smoothly and that you experience complete peace of mind throughout the entire journey.
We tailor the trip for your trade association, no matter where you wish to travel.
We combine the professional program with social activities and entertainment.
We can assign a tour leader to your trip if you wish.
We handle the practicalities so you can immerse yourself in the professional program and enjoy each other’s company.
We Plan - You experience
Over the years, we have organized business trips for trade associations across numerous industries, each with diverse desires and expectations for their journey.
Some associations want to delve into architecture and design, while others are curious about culture or technology. Some businesses wish to visit companies within their own industry along the way, while others want to attend festivals, football matches, or lectures.
Regardless of our clients’ expectations for the group trip, we approach the task in the same manner as our other corporate trips: We handle the planning so that you can enjoy the exciting travels, the professional content, and each other’s company in a safe environment.
Reach out today to learn more
Call or write to us to schedule a time slot, where we can discuss the many different destinations, hotels, and activities we can incorporate into your upcoming association trip. Our skilled specialists are ready to tailor a completely unique product for your association.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
