Incoming

ALIVE is your local event and incoming partner in Denmark. We take responsibility on the ground and coordinate hotels, venues, transport, dining and overall flow as one cohesive setup. You work with an experienced local partner who understands your objectives, knows what works in practice, and ensures everything holds together from arrival to departure.

Let's bring your event ALIVE

You might know Denmark – and especially Copenhagen – for Michelin restaurants like Noma and Geranium, Tivoli Gardens, Nyhavn, bikes, the Royal Family, cool Scandi style, world-class design and, of course, H.C. Andersen.

For international events, Denmark is also recognised for consistently high Scandinavian quality, a safe and well-functioning environment, and a way of working defined by calm decision-making, clear structure and sustainability embedded in everyday practice.

As a Copenhagen-based incoming partner, we turn plans into well-executed events by coordinating the operational elements that make everything work in practice. This includes carefully selected hotels, efficient transport and well-matched venues, complemented by Scandinavian food culture and thoughtfully designed activities.

We work across the country and support programmes in cities such as Aarhus, Aalborg and Odense, as well as other destinations throughout Denmark.

Why choose ALIVE as your incoming agency?

Complex operations are part of our everyday work – and something we handle with calm, clarity and precision. We collaborate with many global yet locally rooted organisations such as Maersk and multiple support large-scale international events, including the Tour de France start in Copenhagen, always with a strong local presence on the ground.

The common denominator across all our projects is precision, coordination and the ability to make many moving parts work seamlessly together, even under complex conditions.

Our value lies in the details, and in how we work with you throughout the process.

We take the time to understand your objectives, your organisation and the context you are operating in. From there, we help shape the programme, challenge assumptions where it adds value, and translate ideas into solutions in practice.

Hotels are selected for comfort, location and flow. Venues are chosen to support the programme. Scandinavian food culture is integrated as part of the overall experience. Transitions between sessions are carefully planned, and logistics are managed with precision – supported by an international airport just 20 minutes from the city centre.

The result is less coordination on your side, clearer decision-making and a programme that runs with pace and balance throughout.

OUR EXPERTISE

We take care of your guests from arrival to departure

We arrange accommodation, transport, meeting rooms, and entertainment

We book you into carefully selected restaurants across the country

We have many years of experience with incoming travel

Denmark as a setting

Denmark offers a cultural setting shaped by clarity, quality and confidence.

The Royal Family remains a visible part of public life. The harbour areas define cities across the country, where water, architecture and public space are integrated into the urban fabric. Former industrial districts now house design studios, galleries, bakeries and creative workplaces.

In Copenhagen, places such as Christiania, harbour swimming areas and the city’s design museums sit alongside contemporary architecture and historic buildings. Sustainability is embedded in the Danish way of thinking, influencing urban planning, transport systems, food culture and design traditions recognised globally for their balance between form and function.

Our food culture reflects the same mindset, from cool craft-based bakeries and the best burger in the world to fine dining shaped by seasonality, simplicity and care.

Denmark’s consistently high quality of life is widely recognized and the perfect setting for a successful event.

The scandi feel - built into your experience

One of the world’s leading cycling capitals, with canals and modern harbour settings.
Castles, contemporary design and cities full of energy.
Short distances between meetings, venues and social moments – on foot, by bike or by boat.
Standout hotels, venues and a globally respected food scene.

Contact us to learn more about the possibilities for a strong collaboration

We are ready by the phones at our office in Østerbro, Copenhagen, and we look forward to telling you more about how we can make your upcoming trip to Denmark unforgettable.

It is important to us that the agencies we collaborate with get the best impression of Denmark and that they want to return, whether they have visited the capital, Aarhus, Funen, the West Coast, or another lovely place in our country. We look forward to hearing from you and to participating in your upcoming event here in Denmark.

Our services:

Logistics

Planning of the complete program
Allocation and management of resources
Budget and overall financial management
Project management and ongoing reporting
Event execution
Tour guide execution
Handling of GDPR regulations

Transport

Coordination of flights
Coordination of bus transport in Denmark and abroad
Coordination of shuttle buses to and from event/hotel/airport
Coordination of limousines
Coordination of luggage check-in at the hotel

Accommodation

Hotel booking for guests and staff
Booking of outdoor accommodations, tents, and similar
Coordination of gift baskets, snack packages, beverages, etc.

Entertainment

Booking of artists
Booking and briefing of MCs
Coordination of stage, technical setup, lighting, and sound
Branding of venue
Setup of greenrooms
Broadcasting on big screens between multiple countries

Activities

Planning and booking of experiences
Booking and briefing of guide and driver
Ensuring event execution with consideration for individual needs (e.g., food allergies)
Providing relevant information to participants before the experience (e.g., clothing)

Themes