Board seminars
ALIVE handles the logistics and all practicalities so that your board can focus on the company’s growth in calm and inspiring settings. Whether your board seminar takes place in Denmark or abroad.
New frameworks for value-creating board work
The most important aspect of a board seminar is to have a relaxed environment so that the board can immerse itself in the tasks and work that need to be accomplished.
At ALIVE, we have more than 30 years of experience in providing board members with the best conditions for collaborating, holding meetings, developing new tools, sparring with each other, and creating a new and better direction for the company.
We tailor your board seminar to ensure you have the best surroundings on the trip, allowing your board to achieve the most optimal results.
Find peace in order to get the work done
Many business psychologists point to isolation as the first and most crucial tool for improving concentration—and thereby productivity.
With a well-organized board seminar, you create a dedicated space focused solely on the board’s work. Here, all external distractions are removed, allowing your board members to delve into the planned topics and maintain focus on the seminar.
We book rooms and meeting facilities at the best hotels both in Denmark and abroad.
We create the conditions that provide the board with optimal working environments.
We combine board seminars with social activities as needed.
We have sent boards on seminars in the Nordic countries, Europe, Africa, and the USA.
World wide board seminars
At ALIVE, we collaborate with a wide range of hotels and retreats all over the world. This means that we can find the perfect match for your board, whether you wish to travel far away or stay within the borders of Europe. We can select the destination based on your specific preferences for culture, climate, language, nature, or something entirely different.
Over the years, we have sent boards from large, small, and medium-sized companies out into the world, allowing them to strengthen their internal networks, collaboration, and develop the company.
Whether we have sent board members to South Africa, Iceland, England, or the USA, they have always returned home with new tools in their toolkit and a clearer direction for the company.
Gather the board in Denmark
At ALIVE, we also have extensive experience in arranging travel for boards within Denmark. You don’t need to leave the country to take a break from the daily routine in calm and inspiring surroundings.
There are plenty of hotels, manor houses, and retreats across Denmark that specialize in providing boards and board members with optimal working conditions, and at ALIVE, we collaborate with the best of them.
This means that we can tailor your next board seminar in Denmark without compromising on surroundings, accommodation, entertainment, catering, or the tranquility that is so vital for a successful seminar.
Logistics
- Planning of the complete program
- Allocation and management of resources
- Budget and overall financial management
- Project management and ongoing reporting
- Event execution
- Tour guide execution
- Handling of GDPR regulations
Transport
- Coordination of flights
- Coordination of bus transport in Denmark and abroad
- Coordination of shuttle buses to and from event/hotel/airport
- Coordination of limousines
- Coordination of luggage check-in at the hotel
Accommodation
- Hotel booking for guests and staff
- Booking of outdoor accommodations, tents, and similar
- Coordination of gift baskets, snack packages, beverages, etc.
Entertainment
- Booking of artists
- Booking and briefing of MCs
- Coordination of stage, technical setup, lighting, and sound
- Branding of venue
- Setup of greenrooms
- Broadcasting on big screens between multiple countries
Activities
- Planning and booking of experiences
- Booking and briefing of guide and driver
- Ensuring event execution with consideration for individual needs (e.g., food allergies)
- Providing relevant information to participants before the experience (e.g., clothing)
Themes
- Concept development
- Decorating the hall, stage, and entrance area
- Table setting with dinnerware, lighting, and floral decorations
- Ordering tables, chairs, and dinnerware
- Branding the entire venue
- Setting up the welcome area
- Setting up the food area and themed restaurants
- Setting up the bar, themed bar, and nightclub
- Setting up the smoking area with ambient lighting and heaters
- Setting up the changing area
- Setting up the lounge area
- Setting up a coffee lounge with baristas
- Toilets with fragrances, flowers, and hygiene items
- Ordering and setting up a press wall
- Design, graphics, and print materials for the chosen theme
- Purchasing and packing snacks and goodie bags
- Preparing floor and table plans
App
- Development of a customized app
- All information collected in an app
- Personal ticket in the app
- Setup of push notifications
- Coordination of competitions
Registration site
- Customized website for registrations
- All information collected in one place
- Scanning system for the party
- Graphs and evaluation of no-shows
- Telephone hotline for all guests with questions
Security
- Booking of security guards and paramedics
- Booking and briefing of artists and photo/video photographers
- Booking and coordination of service personnel
- Training of personnel in communication protocols and safety
- Preparation and approval of fire safety drawings
- Preparation of evacuation plans
Catering
- Preparation of a customized menu
- Coordination with the chef and location
- Coordination of allergies for all guests
- Coordination of various food trucks
- Purchasing and stocking of beverages
Sustainability
Ensure dialogue on how we can together improve the environmental footprint before, during, and after an event
Branding
- Ensure strong and highly visible brand execution
- Creative ideas and input for staging
- Focus on creating engaging content that can be shared on social media
- Planning of press coverage before, during, and after the event
- Internal communication plan
AV
- Ensure professional equipment for execution
- Testing before the event
- Briefing and planning of content production
Combine a board seminar with experiences
Social activities and experiences can also play a significant role in your board seminar, as they provide an excellent opportunity for your board to better understand each other’s competencies, strengths, and personalities.
Experiences bring you closer together and lay the groundwork for stronger collaboration, so as a team, you are better equipped to meet the challenges that both large and small to mid-sized companies face daily.
Whether you desire an eventful dinner, a hike in magnificent natural surroundings, or a visit to a vineyard with wine tasting on the agenda, we can incorporate it into the program and create an exciting break from the board work.
Shall we plan your next board seminar?
We look forward to hearing more about your expectations for an upcoming board seminar. Whether the focus for your board is knowledge sharing, collaboration, competence development, or networking, we are ready with the tools, know-how, and experience to bring your board members safely out and back from their next seminar.
Get in touch and let us have a conversation on how we can fulfill your specific wishes and needs.
